Delegation of Authority Meaning, Definition, Need

Delegation of Authority

Delegation of Authority Meaning

Delegation of authority means giving authority to another person, to perform a particular task. Therefore, delegation is a process of sharing work and authority between a manager and subordinates. It is an important process to manage the activities of an organisation thoroughly.

Delegation means passing on to others a share in the four elements of the management process, that says, in the command of the activities of other people and in the responsibility for the decision that determines the planning, coordination and control of the activities of such other people.

Delegation of Authority Definition

According to E.F.L. Brech, “Delegation means the passing on to others of a share in the four elements of the management process; that is to say, in the command of the activities of other people and in the responsibility for the decision that will determine the planning, coordination and control of the activities such other people”.

According to O’Donnell and Koontz, “The whole process of delegation involves the determination of reach expected, the assignment of tasks, the delegation of authority for the accomplishment of these tasks, and the exaction of responsibility for their achievement”.

Delegation helps in finishing the work on time, reduces the workload of managers, and motivates and develops coworkers. It is a process that allows an individual to distribute work to other people and empower them all with fair authority to do their work.

Need of Delegation

In the following section, we have explained the reasons for delegation.

  1. Reduces Load to Managers
  2. Basis of Superior-Subordinate Relations
  3. Improves Managerial Effectiveness
  4. Motivates Subordinates
  5. Develop Managers
  6. Facilitates Organisational Growth

1) Reduces Work Load to Managers

Delegation of authority allows a manager to share his workload with his subordinates. By passing on some of his work to the subordinates, the manager can focus on more important aspects of his work.

2) Basis of Superior-Subordinate Relations

Managers establish superior-subordinate relations through the process of Delegation of authority. The flow of authority from the top-level management to lower levels is directed and controlled by the method of delegation.

3) Improves Managerial Effectiveness

The manager who delegates authority can perform much more than the one who does not. This is because the manager who delegates can get some work done by his subordinates and can focus on major matters that need his attention, can make relevant decisions and act accordingly.

4) Motivates Subordinates

Delegation of authority refers to the division of authority among the employees in an organization along with the responsibility. As a result, apart from getting some freedom employees do feel that they are important. They feel motivated towards their work for better performance. They are also likely to use their skills and abilities to get their work done properly.

5) Develop Managers

Managers are responsible for the delegation of authority in the organisation as a source of development and training for the employees. It opens up opportunities for managers to acquire leadership moreover other skills and competence. They are expected to use their authority, handle circumstances and solve managerial problems. They are also expected to get things done by their employees, by guiding and motivating them.

6) Facilitates Organisational Growth

Delegation of authority at all levels of management encourages the growth and development of the organisation. This is because the division of work implicit in delegation helps the company to formulate more managerial tasks for assuming additional workload of development and growth. New units and departments can be created and managers can be appointed who will have delegated authority to regulate them. 

Delegation of Authority

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